As you know, COVID-19 has affected each sector in the fitness industry and the insurance sector is no different. BCRPA's insurer, HUB International is implementing an increase in insurance premiums effective January 1, 2021. As a result, BCRPA will be passing this increase into our registration fees.
We understand COVID-19 has affected your business and we do not make this change lightly. However, this increase is required in order to keep providing and expanding our services. Fortunately, we will absorb the initial increase to provide a grace period before the new rates come into effect.
Starting February 5, 2021, BCRPA Fitness Leader registration renewals will now cost $165 for the 2-year registration period, or $82.50 per year. This is an increase of just $7.50 per year.
The BCRPA Fitness Registration system is a fully automated self-serve registration renewal system. All renewals must be processed online through The Registry® of Fitness Professionals (no exceptions). All registration renewal submissions to the BCRPA must be done online through the accounts of individual Fitness Leaders.
Renewing your BCRPA Fitness Registration
To stay current with your BCRPA Fitness Registration, Fitness Leaders must have the following completed before your renewal date:
- Current CPR certification (minimum: CPR A)
- Current First Aid certification (minimum: Emergency or Standard First Aid)
- Proof of Continuing Education Credits - Please check your account on The Registry® of Fitness Professionals to see how many renewal CECs are required
- Please submit your CEC petitions early. Processing of CEC petitions may take between 5-10 business days.
BCRPA Fitness Program Registration Fee ($150/two years) paid by your renewal date.
- Renewal is paid through The Registry® of Fitness Professionals (www.thefitnessregistry.com). To renew your registration, please sign into your account on The Registry and go to your Main Page. Once there, you can click on “View Details” next to your registration status and the system will take you through processing your renewal fee
Remember that it is your responsibility to keep your BCRPA Registration and your CPR and your First Aid certifications valid.
Please Note: Once any of these expire, you are no longer covered under the BCRPA insurance program.
In order to be considered "current" with your BCRPA Fitness Registration, you must have a valid CPR and First Aid Certification.
To check the expiry date, as well as to update your CPR and First Aid certifications, log-in to your account on The Registry® of Fitness Professionals.
You are not required to submit copies of your certificates, unless you are flagged for a random audit after inputting your details.
The BCRPA Fitness Registration system is a fully automated self-serve registration renewal system. All renewals must be processed online through The Registry® of Fitness Professionals (no exceptions). All registration renewal submissions to the BCRPA must be done online through the accounts of individual Fitness Leaders.
How Do I Input My CECs?
You can update your CECs by way of a CEC petition, found under the "CEC Log" accordion on your User Account page. Expand this accordion and then click on "Submit CEC Petition". You'll then be taken to a form to fill out. You'll notice that you have the option to select whether the training you are submitting is pre-approved for CECs; see below for more information on this:
BCRPA Pre-Approved CEC Form - Training that you have taken that was found off the BCRPA website & has the amount of BCRPA CECs listed on the attendance certificate.
External Training CEC Petition - All other training/workshops.
Both forms will require you to upload a copy of your attendance/completion certificate. This means that if you only have a hard-copy, you will have to scan the certificate or take a picture of it with a digital camera/cell-phone camera to upload an electronic version.
All credits input will be verified by a member of the Fitness Team, so your account will not be immediately updated; please allow 5-10 business days for your CECs to be processed.
Leaders who have allowed their BCRPA registration to expire, will have to meet the same renewal requirements plus additional requirements depending on how long they have been expired.
NOTE: The BCRPA insurance policy does not cover leaders during time periods where they have allowed their registration to expire.
Fitness Program Policies regarding CEC approvals, payment information, processing fees and refunds and expirations are available here.
Through your account within The Registry® of Fitness Professionals, you will need to:
- Update your CEC counter - 12 CECs for fitness leaders (excluding fitness students) or 16 CECs for SFLs/TFLs
- Update your CPR certification (minimum: CPR-A)
- Update your current First Aid certification (minimum: Emergency or Standard First Aid)
- Pay the BCRPA Fitness Program Registration Fee of $150 / 2 years registration
Your registration with the BCRPA Fitness Registry is completed after all steps have been performed. Your Fitness Registry will be valid for another 2 years.
Renewal requirements include:
- 12 CECs for Fitness Leaders (excluding fitness students) or 16 CECs for SFLs/TFLs
- Proof of current CPR (minimum: CPR-A)
- Proof of current First Aid (minimum: Emergency or Standard First Aid)
- Must undergo an ICE (practical only) in each specialty you wish to renew in
- Weight Training (WT) Leaders must complete
- 5 scenarios (C2 Forms)
- Form D
- Personal Training (PT) Leaders must complete
- Weight Training requirements listed above
- Personal Training
- Form E
- Form F
- Form G
- Form H
- SFLs/TFLs must also re-do a Shadow ICE in each specialty they wish to renew in
- BCRPA Fitness Program Registration Fee ($150 / 2 years)
ICE Packages can be found here.
Renewal requirements include:
- 12 CECs for Fitness Leaders or 16 CECs for SFLs/TFLs
- Proof of current CPR (minimum: CPR-A)
- Proof of current First Aid (minimum: Emergency or Standard First Aid)
- Repeat all applicable exam(s)
- Complete the entire ICE package in each specialty they wish to renew in including the practical evaluation
- PTs must also complete ICE packages in both Weight Training and PT
- SFLs/TFLs must also re-do a Shadow ICE in each specialty they wish to renew in
- SFLs/TFLs must also re-take the appropriate BCRPA ICE Workshop(s)
- Note: an 8-hour resume is not required for any specialty renewal
- BCRPA Fitness Program Registration Fee ($150 / 2 years)
ICE Packages can be found here.
Must start at the very beginning of the registration process. Please click on "How to Register with BCRPA" at the top of the page.
Other Information
The Fitness Program Code of Ethics is designed to provide guidance - both individually and collectively - to all registered BCRPA Fitness Leaders, in order to maintain a high level of ethical conduct. The essential principles of the Code of Ethics are honesty and integrity. Fitness Leaders who reflect these characteristics will be a credit to the Association, the institutions they represent and themselves.
Read the complete Code of Ethics and Professional Conduct policy, including Confidentiality and Disciplinary policies.
In summary, BCRPA Registered Fitness Leaders will:
- Actively support the mission and philosophy of the BCRPA Fitness Program.
- Be forthright in all dealings with the public; with integrity and without compromise, always act in the best interests of the public's well-being.
- Treat all people equally and with respect for human dignity.
- Uphold high ethical standards, bringing integrity and honesty to the profession.
- Recognize individual boundaries of competence and refer to more qualified fitness or health professionals when appropriate.
- Participate in continuing education and training to upgrade knowledge and stay current in the fitness profession.
- Preserve the credibility and dignity of colleagues and associates by exhibiting professionalism in all situations.
- Comply with the spirit, as well as the letter of all applicable business, employment and copyright laws and regulations.
- Enhance community well-being by providing a high level of excellence in both professional skills and knowledge
- Strive to bring credit to the fitness profession by meeting or exceeding the standards of the BCRPA Fitness Program.
- Present yourself truthfully in conjunction with the BCRPA name and its associated professional credentials
Each Fitness Leader (Fitness Theory, Group Fitness, Aquatic Fitness, Yoga Fitness, Pilates Fitness and Weight Training) that obtains BCRPA Registration automatically receives $2 million in Commercial General Liability insurance coverage through HUB International TOS Limited.
This program ensures that you have adequate insurance coverage as long as you are:
- currently registered with the BCRPA and all credentials are up to date
- working within your Scope of Practice
- working at locations within Canada
- not performing services within your home (note: additional $15 online insurance coverage can be purchased directly from HUB International, see Insurance Coverage for Online Training below)
The package complements existing coverage provided by some facilities where you may be working. See the policy below for details.
Policy effective Dec 31, 2020 to Dec 31, 2021
Coverage Summary
Commercial General Liability:
- Limit of $2,000,000
- Deductible: $0.00 Bodily Injury/Property Damage
Includes:
- Injury to participants (no Professional Liability Exclusion for bodily injury losses only)
- Personal Injury: limit $2,000,000
- Advertising Injury: limit $2,000,000
- Tenants Legal Liability: $250,000
- Medical Payments: $2,500 per person
- Products/Completed Operations
- Employer's LiabilityCross Liability/Severability of Insured's
- Incidental Medical Malpractice
- Occurrence Property Damage
- Blanket Contractual - provides coverage when you enter into an insured contract
- Broad Form Property Damage
- Owners and Contractors Protective - covers the insured's liability for bodily injury and property damage caused, in whole or in part, by an independent contractor's work for the insured
Exclusions:
- Abuse
- Tanning / Toning beds
- Sanction limitation
- Contagion exclusion
- Infrared sauna
- Hot / Bikram Yoga
- Asbestos (total exclusion)
- Data
- Terrorism
- Limited fungi and fungal
- Derivatives coverage
Remember that it is your responsibility to keep your BCRPA Registration and your CPR and your First Aid certifications valid.
Please Note: Once any of these expire, you are no longer covered under the BCRPA insurance program. There may be some exceptions to the First Aid and CPR requirements as a result of COVID-19. Please confirm the latest updates on the COVID-19 Updates for Fitness Leaders page.
You are also welcome to email HUB International's Fitness Department.
The BCRPA group insurance program does not cover your work as a Personal Trainer. However, a comprehensive package is available at a reduced premium for BCRPA Registered Personal Trainers.
Personal Trainers can choose from one of the following:
- $1 million liability is $140/year (includes a $35 admin fee)
- $2 million liability is $165/year (includes a $35 admin fee)
- $5 million liability is $195/year (includes a $35 admin fee)
Coverage Summary
Commercial General Liability:
- Limits of $1,000,000, $2,000,000 and $5,000,000 are available for purchase online
- Deductible: $0.00 Bodily Injury/Property Damage
Includes:
- Injury to participants (no Professional Liability Exclusion for bodily injury losses only)
- Personal Injury: limit matches General Liability (ie., $1M, $2M or $5M)
- Advertising Injury: limit matches General Liability (ie., $1M, $2M or $5M)
- Tenants Legal Liability: $250,000
- Medical Payments: $2,500 per person
- Products/Completed Operations
- Employer's LiabilityCross Liability/Severability of Insured's
- Incidental Medical Malpractice
- Occurrence Property Damage
- Blanket Contractual - provides coverage when you enter into an insured contract
- Broad Form Property Damage
- Owners and Contractors Protective - covers the insured's liability for bodily injury and property damage caused, in whole or in part, by an independent contractor's work for the insured
Exclusions:
- Abuse
- Tanning / Toning beds
- Sanction limitation
- Contagion exclusion
- Infrared sauna
- Hot / Bikram Yoga
- Asbestos (total exclusion)
- Data
- Terrorism
- Limited fungi and fungal
- Derivatives coverage
Online Training coverage
Personal Trainers are also eligible to purchase additional coverage for online training, which includes pre-recorded content. Please note a disclaimer is required for all non-2-way communication. More information can be found in the Insurance Coverage for Online Training below.
Rates are:
- $1 million liability is $25/year
- $2 million liability is $30/year
- $5 million liability is $40/year
To find out more about the BCRPA insurance program and the Personal Training package, contact:
TOS.Team-FitnessLeaders@hubinternational.com
Phone: 604.269.1919
HUB International TOS Limited Insurance.
For individuals who are in the process of completing their practicum hours towards registration requirements, the BCRPA provides temporary practicum insurance for Group Fitness, Aquatic Fitness, Yoga Fitness, Pilates Fitness, and Weight Training modules.
This is a one year insurance policy that automatically starts when you complete your Fitness Theory registration.
Please Note: You then have one year to complete all practical components of your module, and to submit your ICE Package to BCRPA and become fully registered in this new specialty module.
If you have any questions about your insurance needs, please contact HUB International Insurance at TOS.Team-FitnessLeaders@hubinternational.com or by phoning (604) 269-1919.
Insurance coverage for online fitness training will now be processed through The Registry® of Fitness Professionals rather than through HUB International Insurance at cost of $15 for the year. This will be available for purchase on The Registry® by January 19th, 2021.
If you require this insurance immediately please contact registration@bcrpa.bc.ca. Please ensure you have read the full terms and conditions for this insurance here.
HUB International Insurance, has updated their requirements for providing insurance coverage to any BCRPA Registered Fitness Leader who conducts online training and classes:
- Online training can be pre-recorded and does not need 2-way communication, however a disclaimer is required (see below for further information).
- Online training can be 100% of a Fitness Leader's gross income
- Fitness Leaders are required to repurchase this insurance coverage for 2021, January to December.
This extended coverage can be purchased as an additional product The Registry® of Fitness Professionals website. Please note that coverage for Personal Trainers is provided through HUB International Insurance directly. See Personal Trainers tab above for more information. The restrictions below will apply to Personal Trainers as well.
The extended coverage is subject to a fee of $15 ($10 insurance and $5 admin) and the following restrictions:
- Must be a registered BCRPA Fitness Leader (exemption: Personal Trainers, contact HUB directly for Personal Trainer online coverage)
- Must be providing classes or training within your specialty scope of practice.
- Participants may be new or existing participants.
- Participants must login to the permitted delivery tool, and register to participate in a class.
- Participants must have completed the necessary Par-Q and waiver forms.
- All injuries must be documented.
- Instruction to professional athletes and carded amateur athletes is strictly prohibited.
- Coverage does not extend to work-related rehabilitation of any condition.
- Permitted delivery tools must include the use of controlled, multi-screen video
- Conferencing programs with 2 way video and communication (such as Skype or Zoom)
- If you are using a different 2 way video and communication tool (other than Skype or Zoom) or you have a pre-recorded class, you must display the legal disclaimer before your class commences. This method is only for your registered clients.
- Publicly accessible broadcast tools such as Instagram Live, Facebook Live and YouTube Live are not acceptable methods of delivery for online training. The reason behind this is because these platforms do not allow 2 way video and communication for the fitness leaders to determine if the participants are in distress, or performing exercises in a way that could lead to injury. This coverage is also set up for registered clients only.
By paying the additional fee for the Online Training Coverage, Fitness Leaders or Personal Trainers agree to keep a record of the following:
- Number of online classes per week
- Class content (activities to be conducted)
- Number of participants per class (ensure all participants are currently registered before the start of the session)
- Class is limited to the number of participants that can be viewed on a single screen, with no more than four (4) participants in one location while following Provincial Physical Distancing Guidelines
- Participants must have completed the necessary Par-Q forms and waivers.
- If you are using something other than Skype or Zoom or you have pre-recorded classes you will display the legal disclaimer before the class. These classes are only for your registered clients.
In the event of a claim, the insurance company will request a copy of your record with the above questions.
If Fitness Leaders will be conducting online classes they will need to contact us directly at TOS.Team-FitnessLeaders@hubinternational.com or 604-269-1919 to have an endorsement issued.
The additional premium charged will be $15.00 to offer unlimited online training until December 31, 2021. This is payable to BCRPA through The Registry® of Fitness Professionals website.
If you have further insurance-related questions, please contact HUB directly by email or by calling 604-269-1919.
The Scope of Practice identifies the range of responsibilties for BCRPA-registered Fitness Leaders in each Specialty module. It is expected that Fitness Leaders comply by their Scope of Practice; doing so ensures that they are covered by the Commercial General Liability* insurance plan through HUB International.
*Personal Trainers are not covered under this plan and will need to contact HUB International for further information.
Did we answer your questions?
If we didn't answer your questions about renewing your Fitness Leader registration, check out our Frequently Asked Questions page.